Privacy Policy

Last updated: 13 October 2026

At Media Minds Oy, we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use and store personal data when you visit our website, submit a form or communicate with us.

1. Data Controller

Media Minds Oy
Business ID: 3375464-2
Vanhaväylä 17 A 1
00830 Helsinki, Finland

Email: hanna@mediaminds.fi
Phone: +358 46 810 1899
Website: www.mediaminds.fi

2. Information We Collect

We may collect the following information:

  • Email addresses: When you request our network contact list or subscribe to receive updates from us.

  • Communication information: Any information you voluntarily provide when contacting us.

  • Website analytics data: Technical and usage information collected through Squarespace Analytics, including information about website visits, traffic sources, browser types, devices and interactions with our website.

3. How We Use Your Information

We use your personal information to:

  • Send you our network contact list when requested.

  • Send occasional news, updates, insights and information about Media Minds and our activities, where you have consented to receive such communications.

  • Respond to enquiries and communicate with you.

  • Analyse website traffic and improve our website and services.

  • Maintain the functionality and security of our website.

We do not sell your personal information or share it with third parties for their own marketing purposes.

4. Legal Basis for Processing

We process personal data in accordance with the EU General Data Protection Regulation (GDPR).

Our legal bases for processing include:

  • Legitimate interests: To respond to your enquiries, provide information you have requested and maintain the security and functionality of our website.

  • Consent: To send marketing communications where consent is required and to use non-essential analytics cookies.

You may withdraw your consent at any time.

5. Email Communications

When you submit your email address through our website, it is stored in our Squarespace system.

If you separately agree to receive updates from us, we may occasionally contact you with relevant news, insights, announcements and information about Media Minds.

You can unsubscribe from marketing communications at any time by using the unsubscribe option provided in our emails or by contacting us at hanna@mediaminds.fi.

Requesting our network contact list does not automatically subscribe you to marketing communications.

6. Data Storage and Security

Our website is hosted by Squarespace, which provides services for website hosting, form submissions, contact management and analytics.

We take reasonable measures to protect personal information from unauthorised access, loss or misuse.

We retain email addresses for as long as necessary to fulfil the relevant purpose. Where you have subscribed to marketing communications, we retain your contact information until you unsubscribe or withdraw your consent, unless further retention is required by law.

Other personal data is retained only as long as necessary for the purposes described in this policy.

Personal data may be processed outside the European Economic Area (EEA) by our service providers. Where required, appropriate data protection safeguards are applied.

7. Cookies and Website Analytics

Our website is built and hosted on Squarespace and uses Squarespace Analytics to understand how visitors interact with our website.

Analytics may include information such as the number of visitors, page views, traffic sources, device types and general geographic information.

Squarespace uses essential cookies to support website functionality and may use non-essential analytics cookies to collect website usage information.

Non-essential cookies are used only with your consent, where required by applicable law.

You can manage your cookie preferences through the cookie settings on our website or through your browser.

For further information, please see Squarespace's Cookie Policy.

8. Your Data Protection Rights

Under the GDPR, you have the right to:

  • Access the personal data we hold about you.

  • Request correction of inaccurate information.

  • Request deletion of your personal data.

  • Restrict or object to certain types of processing.

  • Withdraw your consent at any time.

  • Request data portability where applicable.

To exercise your rights, please contact hanna@mediaminds.fi.

You also have the right to lodge a complaint with the Finnish Data Protection Ombudsman at www.tietosuoja.fi.

9. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices, services or legal requirements.

Any updates will be published on this page with a revised date.

10. Contact

For any questions regarding this Privacy Policy or the processing of your personal information, please contact:

Media Minds Oy
Email: hanna@mediaminds.fi
Phone: +358 46 810 1899